Vehicle reporting in developing countries nearly always suffers from two problems:
Aim for a basic vehicle report on a monthly basis and this should focus on the four major components of cost control:
Do not produce reams of detail and always express costs in terms of kilometers driven and always list the vehicles that are the most expensive in each cost category. Keep it simple, circulate it to your staff, highlight the worst offenders and you will find your costs will fall.
An example of fleet-serve's reporting can be downloaded here.
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